10A NCAC 70F .0203       FINANCES, FEEs AND INSURANCE

(a)  Child-placing agencies and residential maternity homes shall have a written line item budget, showing planned expenditures and revenues available to operate the agency for a 12 month period. A copy of the budget shall be submitted to the licensing authority prior to initial licensure and biennially thereafter.

(b)  Child-placing agencies and residential maternity homes receiving foster care maintenance payments of state funds or state maternity home funds shall submit an annual audit of their financial statements to the Department of Health and Human Services, Controller's Office in compliance with 10A NCAC 70D .0105(a)(5).

(c)  Child-placing agencies and residential maternity homes shall have a written policy on fees for services which shall be inclusive of all fees and charges. No cost beyond the written policy shall be imposed. The agency policy shall describe the relationship between fees and services provided and the conditions under which fees are charged or waived. The agency shall make the policy available to applicants for services at the time an application for service is made and to the public upon request.

(d)  Adoption agencies that provide international adoption services shall inform prospective adoptive parents of the estimated or actual expenses associated with an international adoption that includes:

(1)           application fees;

(2)           preplacement assessment (homestudy) fees;

(3)           pre-adoption service fees;

(4)           government and facilitator fees;

(5)           placement service fees;

(6)           post-placement and post-adoption service fees;

(7)           travel and other costs and fees in the child's country of origin; and

(8)           additional costs associated with the adoption.

(e)  Child-placing agencies and residential maternity homes shall notify the licensing authority, parents, guardian, and legal custodian (if applicable) of its status related to liability insurance for the agency and staff to applicants for services at the time an application for service is made.

(f)  The executive director shall report to the governing body at least quarterly, or more frequently if requested by any member of the governing body, on present financial status and anticipated problems.

History Note:        Authority G.S. 131D‑10.5; 131D-10.10; 143B‑153;

Eff. February 1, 1986;

Amended Eff. June 1, 2010; October 1, 2008; July 1, 1990;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. October 3, 2017.